HRPAD99ILM120 - Quota IT5 for absence &1-&2 cannot be destroyed yet

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD99ILM - HCM Data Privacy

• Message number: 120

• Message text: Quota IT5 for absence &1-&2 cannot be destroyed yet

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD99ILM120 - Quota IT5 for absence &1-&2 cannot be destroyed yet ?

  The SAP error message HRPAD99ILM120 indicates that a quota (specifically, an absence quota) cannot be destroyed or deleted due to certain constraints or conditions that are currently in place. This error typically arises in the context of personnel administration and time management within the SAP Human Resources module.
  Cause:
  The error message usually occurs due to one or more of the following reasons:
  
  
  Quota Utilization: The absence quota you are trying to delete may have already been utilized or partially used. If there are any recorded absences that reference this quota, it cannot be deleted.
  
  
  Time Evaluation: The quota might be locked due to ongoing time evaluation processes. If the time evaluation for the employee is still in progress or has not been completed, the quota cannot be modified.
  
  
  Legal or Policy Constraints: There may be legal or organizational policies in place that prevent the deletion of certain types of quotas, especially if they are tied to statutory leave or entitlements.
  
  
  Data Consistency: There may be inconsistencies in the data that prevent the system from allowing the deletion of the quota.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Quota Utilization: Review the absence records associated with the quota. If there are any absences recorded against the quota, you will need to delete or adjust those records before attempting to delete the quota.
  
  
  Complete Time Evaluation: Ensure that the time evaluation for the employee is completed. You can check the status of time evaluation in the relevant transaction (e.g., PT60 or PT50).
  
  
  Review Policies: Verify if there are any organizational policies or legal requirements that prevent the deletion of the quota. If necessary, consult with your HR department or legal team.
  
  
  Data Consistency Check: Run consistency checks on the employee's data to ensure there are no discrepancies that could be causing the issue. You can use transaction codes like PA30 to check the infotype records.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  Related Information:
  
  Infotype 2006 (Absences): This infotype is where absence records are stored, and you can check for any entries that might be linked to the quota.
  Infotype 2001 (Absence Quotas): This infotype contains the quota information, and you can review the details here.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PT60 (Time Evaluation), and PT50 (Time Evaluation: Display Results).
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.