HRPA_ARCH070 - Cannot destroy; permanent address is to be retained in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 070

• Message text: Cannot destroy; permanent address is to be retained in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH070 - Cannot destroy; permanent address is to be retained in the system ?

  The SAP error message HRPA_ARCH070 indicates that the system is unable to delete a record because the permanent address associated with that record must be retained in the system. This typically occurs in the context of personnel administration when attempting to archive or delete employee records.
  Cause:
  The primary cause of this error is that the system has a rule or configuration that prevents the deletion of certain data, particularly when it involves permanent addresses. This is often due to legal or compliance requirements, as permanent addresses may need to be retained for historical or reporting purposes.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Configuration Settings: Review the configuration settings in the SAP system related to data retention and archiving. Ensure that the settings align with your organization's data management policies.
  
  
  Retain Permanent Address: If the permanent address is required to be retained, you may need to adjust your archiving or deletion strategy. Instead of deleting the record, consider archiving it if that is an option.
  
  
  Data Management Policies: Consult with your HR or data management team to understand the policies regarding the retention of employee data. They may provide guidance on how to handle records that cannot be deleted.
  
  
  Use Transaction Codes: If you are using specific transaction codes to delete or archive records, ensure that you are following the correct procedures. For example, using transaction codes like PA30 (Maintain HR Master Data) or SARA (Archive Administration) may have specific steps to follow.
  
  
  Consult SAP Documentation: Refer to SAP documentation or support notes related to HR data archiving and deletion. There may be specific guidelines or updates that address this issue.
  
  
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Data Retention Policies: Familiarize yourself with your organization's data retention policies, especially concerning employee records.
  Legal Compliance: Understand any legal requirements that may dictate how long certain types of data must be retained.
  Archiving vs. Deletion: Differentiate between archiving and deleting data in SAP, as archiving allows for data to be stored in a way that it can be retrieved later, while deletion removes it permanently.
  
  By following these steps, you should be able to address the HRPA_ARCH070 error and manage your employee records appropriately.