M8318 - Down-payments for purchase order & & exist

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 318

• Message text: Down-payments for purchase order & & exist

What causes this issue?

Financial Accounting has already made down-payments of &V3& &V4& for
purchase order &V1&, item &V2&.

System Response

The payment program settles the down-payments automatically with the
payments to be made.

How to fix this error?

If you want to allocate a down-payment to a specific invoice, you must
make a transfer posting for the down-payment manually.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8318 - Down-payments for purchase order & & exist ?

  The SAP error message M8318 ("Down-payments for purchase order & & exist") typically occurs when there are existing down payments associated with a purchase order that you are trying to process. This error can arise in various scenarios, such as when attempting to change or delete a purchase order that has down payments linked to it.
  Cause:
  
  Existing Down Payments: The primary cause of this error is that there are down payments already recorded against the purchase order. SAP prevents changes to the purchase order to maintain data integrity.
  Incomplete Document Flow: If the down payments have not been fully processed or cleared, it can lead to this error.
  Configuration Issues: Sometimes, the configuration settings in the SAP system regarding down payments and purchase orders may lead to this error.
  
  Solution:
  To resolve the M8318 error, you can take the following steps:
  
  
  Check Down Payments:
  
  Use transaction code FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to check if there are any down payments associated with the purchase order.
  Review the down payment documents to understand their status.
  
  
  
  Clear Down Payments:
  
  If the down payments are no longer needed, you may need to clear them. This can be done using transaction code F-54 (Clear Vendor) or F-32 (Clear Customer) depending on the context.
  Ensure that the down payments are fully settled before attempting to modify the purchase order.
  
  
  
  Modify Purchase Order:
  
  Once the down payments are cleared or settled, you can proceed to modify or delete the purchase order as needed.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the implications of clearing down payments, consult with your finance or accounting team to ensure compliance with financial policies.
  
  
  
  Review Configuration:
  
  If the issue persists, it may be necessary to review the configuration settings related to down payments in the SAP system. This may require assistance from an SAP consultant or your IT department.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order), ME23N (Display Purchase Order), and FBL1N/FBL3N for checking line items.
  Documentation: Refer to SAP documentation or help files for detailed information on handling down payments and purchase orders.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to down payments and purchase orders.
  
  By following these steps, you should be able to resolve the M8318 error and proceed with your purchase order processing.