HRPA_ARCH074 - Data for archiving subobject &4 to &3 prepared for data destruction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 074

• Message text: Data for archiving subobject &4 to &3 prepared for data destruction

What causes this issue?

Preprocessing has been run successfully for the selected personnel
number.

System Response

The system has created a
<DS:GLOS.4EC64349180109C5E10000000A421391>destruction log</> until &V3&
for the personnel number &V1& for all data for the
<DS:GLOS.4F2661D13D0E1238E10000000A421948>archiving subobject</> &V2&
that fulfills the criteria for the destruction of data. For this, the
system creates a data record in the infotype <LS>Archiving/Data
Destruction</> (0283). This destruction log has the status <LS>Prepared
for Data Destruction</> and has the end date as the date until which the
data can be destroyed.
Once you have run the delete program, the system sets the status of this
destruction log to <LS>Destroyed</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH074 - Data for archiving subobject &4 to &3 prepared for data destruction ?

  The SAP error message HRPA_ARCH074 indicates that data for archiving a specific subobject has been prepared for data destruction. This message typically arises in the context of data archiving processes within the SAP Human Resources (HR) module, particularly when dealing with the archiving of personnel data.
  Cause:
  The error message HRPA_ARCH074 is not necessarily an error in the traditional sense but rather an informational message indicating that the data for a specific subobject (e.g., infotypes related to employee records) has been successfully prepared for archiving and is now marked for destruction. This can occur during the execution of the archiving process when the system identifies that certain data meets the criteria for archiving and is ready to be removed from the database.
  Solution:
  
  
  Review Archiving Settings: Ensure that the archiving settings for the specific subobject are correctly configured. This includes checking the archiving object settings and the selection criteria used for archiving.
  
  
  Check Data Retention Policies: Verify that the data retention policies are in compliance with legal and organizational requirements. Ensure that the data being archived is eligible for destruction based on these policies.
  
  
  Run Archiving Jobs: If the message indicates that data is prepared for destruction, you may need to run the relevant archiving jobs to complete the process. This typically involves executing the archiving program for the specific infotype or subobject.
  
  
  Monitor Archiving Logs: After running the archiving jobs, check the logs for any warnings or errors that may indicate issues during the archiving process. This can help identify if there are any problems that need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object and subobject for any additional guidance or troubleshooting steps.
  
  
  Seek Support: If you are unsure about the implications of the message or how to proceed, consider reaching out to your SAP support team or consulting with SAP experts who can provide insights based on your specific system configuration.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the relevant archiving objects in SAP HR, such as HRPA (Personnel Administration) and their associated infotypes.
  Data Destruction: Understand the implications of data destruction, including compliance with data protection regulations (e.g., GDPR) and the impact on reporting and historical data access.
  Transaction Codes: Common transaction codes related to archiving in SAP HR include SARA (Archive Administration) and SARI (Archive Information System).
  
  By following these steps and understanding the context of the HRPA_ARCH074 message, you can effectively manage the archiving and data destruction processes within your SAP HR system.