FBICRC621 - The assigned documents cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: FBICRC - Messages for Intercompany Reconciliation

• Message number: 621

• Message text: The assigned documents cannot be changed

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What causes this issue?

You have selected a document group and are trying to change the
reference number.

System Response

This function is not possible for document groups.

How to fix this error?

If you still want to change the reference number, first reset the
assignment and then reassign after you have changed the document.

Error message extract from SAP system. Copyright SAP SE.

AnswerBot

• What is the cause and solution for SAP error message FBICRC621 - The assigned documents cannot be changed ?

  The SAP error message FBICRC621, which states "The assigned documents cannot be changed," typically occurs in the context of financial accounting and document management within the SAP system. This error can arise in various scenarios, particularly when dealing with document postings, changes, or reversals in the Financial Accounting (FI) module.
  Cause:
  
  Document Status: The document you are trying to change may be in a status that does not allow modifications. For example, if the document has already been cleared or if it is part of a closed period, changes may not be permitted.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the document.
  Document Type Restrictions: Certain document types may have restrictions on changes after they have been posted.
  Integration with Other Modules: If the document is linked to other modules (like Controlling or Asset Accounting), changes may be restricted due to dependencies.
  Custom Logic or Enhancements: Custom code or enhancements in the SAP system may impose additional restrictions on document changes.
  
  Solution:
  
  Check Document Status: Verify the status of the document. If it has been cleared or is in a closed period, you may need to reverse the clearing or open the period to make changes.
  Review Authorizations: Ensure that the user has the necessary authorizations to modify the document. This can be checked with the help of your SAP security team.
  Use Correct Transaction: Make sure you are using the correct transaction code for the intended operation. For example, if you need to reverse a document, use the appropriate reversal transaction.
  Consult with Finance Team: If the document is part of a financial process that requires specific handling, consult with your finance team for guidance on how to proceed.
  Check for Custom Logic: If there are custom enhancements in your SAP system, check with your ABAP team or SAP support to see if any custom logic is preventing the change.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB02 (Change Document), FB03 (Display Document), and FB08 (Reverse Document) to understand how to navigate document changes.
  Documentation: Review SAP documentation or user manuals related to document management in the FI module for more detailed procedures and guidelines.
  
  If the issue persists after checking the above points, it may be beneficial to engage with SAP support or your internal IT team for further investigation.