FB865 - External transaction is missing for determining the posting rule

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 865

• Message text: External transaction is missing for determining the posting rule

What causes this issue?

The bank must send a descriptive ID for each transaction. Preferrably
this should be in coded form (transaction codes) but it can also be
text information (bank posting text). Information of this kind was not
transmitted in this record. The transaction type is &V2&, the +/- sign
of the line item is &V3&.

System Response

The transaction cannot be posted.

How to fix this error?

There is either a data error or an exception in which the bank did not
deliver any data. The transaction must be postprocessed manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

AnswerBot

• What is the cause and solution for SAP error message FB865 - External transaction is missing for determining the posting rule ?

  The SAP error message FB865 indicates that there is an issue with the external transaction not being defined or missing, which is necessary for determining the posting rule in the context of financial transactions. This error typically arises when trying to post a financial document, and the system cannot find the required external transaction code to apply the appropriate posting rules.
  Cause:
  
  Missing External Transaction Code: The external transaction code that should be linked to the posting rule is not defined in the system.
  Configuration Issues: The configuration settings for the posting rules or external transactions may not be set up correctly.
  Incorrect Document Type: The document type being used may not be associated with the required external transaction.
  Custom Development: If there are custom developments or enhancements, they may not be correctly implemented or may be missing necessary configurations.
  
  Solution:
  
  
  Check External Transaction Configuration:
  
  Go to the configuration settings in SAP (Transaction Code: SPRO).
  Navigate to Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Entry > Define External Transactions.
  Ensure that the required external transaction is defined and correctly linked to the appropriate posting rules.
  
  
  
  Review Posting Rules:
  
  Check the posting rules associated with the external transaction to ensure they are correctly configured.
  Ensure that the posting rules are active and applicable to the document type you are trying to post.
  
  
  
  Document Type Verification:
  
  Verify that the document type you are using is correctly configured to use the external transaction.
  Check the settings for the document type in the configuration.
  
  
  
  Consult with Technical Team:
  
  If there are custom developments, consult with your ABAP or technical team to ensure that the custom code is correctly handling the external transaction and posting rules.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test posting to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SPRO (Customizing Implementation Guide)
  FB50 (General Ledger Document Entry)
  FB01 (Post Document)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  Documentation: Review SAP documentation related to financial accounting and posting rules for further insights.
  
  
  If the issue persists after following these steps, it may be beneficial to engage SAP support or consult with a functional consultant who specializes in financial accounting within SAP.