FB503 - The combination of entries is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 503

• Message text: The combination of entries is not allowed

What causes this issue?

You selected accounts and selected the parameter X - Data from trigger
table. However, this combination of entries is not allowed.

System Response

Termination of processing.

How to fix this error?

Select one of the two options.

Error message extract from SAP system. Copyright SAP SE.

AnswerBot

• What is the cause and solution for SAP error message FB503 - The combination of entries is not allowed ?

  The SAP error message FB503 ("The combination of entries is not allowed") typically occurs when you are trying to post a financial document (like a journal entry) that contains a combination of account entries that the system does not permit. This can happen for various reasons, including configuration settings, account types, or specific restrictions set in the system.
  Causes of FB503
  
  
  Account Type Restrictions: The accounts involved in the transaction may have restrictions based on their type (e.g., asset accounts, expense accounts, etc.). For example, you cannot post to a revenue account with a debit entry.
  
  
  Posting Keys: The posting keys used in the transaction may not be compatible with the account types. Each posting key has specific rules about which accounts it can be used with.
  
  
  Document Type Restrictions: Certain document types may have restrictions on the types of accounts that can be used in a transaction.
  
  
  Configuration Settings: The configuration in the Financial Accounting (FI) module may restrict certain combinations of accounts. This can be set up in the account determination or in the configuration of the document types.
  
  
  Special G/L Transactions: If you are trying to post a special G/L transaction, there may be additional restrictions on the accounts that can be used.
  
  
  Solutions to FB503
  
  
  Check Account Types: Review the account types involved in the transaction. Ensure that the combination of accounts you are trying to use is valid according to the rules of your organization.
  
  
  Review Posting Keys: Verify that the posting keys used in the transaction are appropriate for the accounts involved. You can check the posting key configuration in the SAP system.
  
  
  Examine Document Type: Ensure that the document type you are using allows the combination of accounts you are trying to post. You may need to consult with your SAP FI configuration team.
  
  
  Consult Configuration Settings: If you have access, check the configuration settings in the SAP system for any restrictions on account combinations. This may involve looking at the account determination settings or document type settings.
  
  
  Use Valid Combinations: If you are unsure about which combinations are allowed, consult your organization's financial policies or reach out to your SAP support team for guidance.
  
  
  Error Log Review: Check the error log for more details about the specific combination that is causing the issue. This can provide insights into what needs to be corrected.
  
  
  Related Information
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide solutions or workarounds.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB50 (G/L Account Document Entry) or FB01 (Post Document) to understand where the error is occurring.
  
  
  User Authorization: Ensure that you have the necessary authorizations to post the entries you are attempting. Lack of authorization can sometimes lead to unexpected errors.
  
  
  Training and Documentation: If you are new to SAP or the financial processes, consider reviewing training materials or documentation related to financial postings in SAP.
  
  
  If the issue persists after checking these areas, it may be beneficial to involve your SAP support team or a consultant who specializes in SAP FI for further assistance.