F5263 - The difference is too large for clearing

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 263

• Message text: The difference is too large for clearing

What causes this issue?

A non-assigned difference exists for the specified clearing amount.
The difference for an automatic difference posting must not be greater
than the difference permitted for the user, nor greater than the
difference permitted for the tolerance group that is contained in the
customer/vendor master record.

System Response

It is not possible to automatically charge off the difference.

How to fix this error?

You can charge off the difference manually using the function "Clear
differences". You define the upper limits for automatically clearing
differences in the tolerance group assigned to the user.
<DS:TRAN.OBA4>Change tolerance groups for user</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5263 - The difference is too large for clearing ?

  The SAP error message F5263, "The difference is too large for clearing," typically occurs during the clearing process in the Financial Accounting (FI) module when the difference between the amounts to be cleared exceeds a predefined threshold. This can happen in various scenarios, such as when trying to clear open items in accounts payable or accounts receivable.
  Cause:
  
  Large Differences: The most common cause is that the difference between the debit and credit amounts exceeds the allowable limit set in the system.
  Configuration Settings: The threshold for clearing differences may be configured in the system, and if the difference exceeds this limit, the error will be triggered.
  Currency Issues: If there are currency conversion issues or discrepancies in exchange rates, this can also lead to large differences.
  Incorrect Data Entry: Manual errors in entering amounts or incorrect postings can lead to discrepancies that exceed the allowable limits.
  
  Solution:
  
  Review the Amounts: Check the amounts of the items you are trying to clear. Ensure that they are correct and that there are no data entry errors.
  Adjust the Threshold: If the difference is legitimate but exceeds the threshold, you may need to adjust the configuration settings in the system. This can be done by:
  
  Navigating to the configuration settings for clearing differences in the SAP system.
  Adjusting the maximum allowable difference for clearing.
  
  
  Manual Clearing: If the automatic clearing process fails, consider clearing the items manually. This may involve posting adjustments or corrections to bring the amounts in line.
  Check Currency Settings: If currency conversion is involved, ensure that the exchange rates are correctly set and that the amounts are being converted properly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  Transaction Codes: You may encounter this error while using transaction codes like F-32 (Clear Customer), F-44 (Clear Vendor), or others related to clearing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that you have the necessary permissions to make changes to configuration settings if you need to adjust the clearing thresholds.
  Testing: After making any changes, conduct tests to ensure that the issue is resolved and that the clearing process works as expected.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in Financial Accounting.